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Edify
EDSA Business Intelligence
EDIFY CONTENT MANAGEMENT

This is an assistant aimed at managing different types of digital content, which makes it possible to capture, share, maintain and control digital content in your company...


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WHAT IS EDIFY?

Edify is a tool that can perform the following functions within the organization:

. Events Alerter
. Communications & Relations Assistant



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SOLUTIONS

. Document Management - Knowledge Management
. Record Management - E-Discovery - Compliance Management
. Social Communication Tool



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POTENTIAL USES

. Sales & Marketing
. Finance & Accounting
. Business Relationship with the Client
. Technical Support Department



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EDify Solutions

Document Management – Knowledge Management
In many organizations, documentation tends to be spread all over the company, generating a slowdown in document search and control tasks.

Edify is a simple tool that allows for loading, versioning, searching, ordering, and controlling documents and/or any other digital content of the company in such a way that it provides an easy and fast data management. With Edify, your company can manage the current content explosion in an efficient way.

Edify allows for versioning documents, as well as tabbing them (contextualization), in such a way that they can be found quickly. Edify has both standard and advanced search engines, depending on the needs of each company, department and user. Edify also helps knowledge stay in the company rather than in the individuals.

Edify’s Document Management – Knowledge Management section allows for:
Loading digital content.
Categorizing and contextualizing digital content.
Versioning digital content.
Registering comments and scores (stars) on digital content.
Blocking digital content.
Linking content to certain documents already created for a particular area within the organization (document templates, such as agreements). Protecting access to information.
Protecting access to information.
Searching for documents using the search engine (keywords, tabs, etc.), as simply as making a Google search.
Creating prefixed filters for the rest of the users.
Searching users that have created content.
Structuring information by creating work spaces.

Edify's Document Management solutions are the answer to the following questions:
Do you search for documents you don’t know where they are located or who has them?
Do you waste time and money redoing tasks already done several times?
Is it difficult for your organization to control documentation with deadlines?
Did persons who were not supposed to have access to the company's confidential information?
Is the knowledge generated in your organization lost, forgotten or misused?


Record Management - E-Discovery - Compliance Management
Many organizations face a growing responsibility to adopt a better governance, maintenance and compliance with its procedures. This growing need for capturing, managing and controlling corporate information (which is mostly in the form of business documents and e-mails) in an efficient way is leading companies to implement document management solutions that may help them:
Ensure compliance with corporate standards and procedures.
Ensure that documents and other related records are not accessed by unauthorized or malicious users.
Manage compliance with a high level of legal requirements and regulations.

Edify provides the necessary solution for organizations to capture, classify, control and make available a wide variety of corporate records. Edify’s Record Management section allows for:
Loading evidence in digital content.
Categorizing and contextualizing evidence.
Versioning standards or procedures.
Blocking evidence.
Linking content to certain standards and regulations already created for a particular area within the organization (document templates, such as legal requirements).
Protecting access to information.
Searching for documents using the search engine (keywords, tabs, etc.), as simply as making a Google search. Excellent for audit processes. Searching users who have created content.
Searching users who have created content.
Structuring information by creating work spaces. Edify's Record Management solutions are the answer to the following questions:
Are the company’s corporate standards and processes being complied with?
Are all legal requirements being met?
Did persons who were not supposed to have access to the company's confidential information?

Social Communication Tool
Today, any tool that may increase communications inside a company is undoubtedly welcome – whether it be internal or external. The following can still be seen in many companies:
The internal communication of news is made through bulletin boards, mass e-mails or mouth-to-mouth processes.
Companies communicate with clients and suppliers using only three regular channels: telephone calls, e-mail messages and meetings.

Edify is a tool that strengthens the company’s internal communications, as well as the company’s communication with its clients and suppliers.

Edify offers a company’s departments and staff a space where they can communicate their news to the whole organization, ensuring that nobody is missed and that the message will reach its purpose. No employee will say that he/she was not aware of, for example, new HR rules, an event or workshop, or a new coworker.

On the other hand, Edify offers another communication channel with the client. Clients may learn about the status of a given project without waiting for an e-mail, a call or a meeting with the project manager. In the same line, a supplier may learn about the authorization status of a particular purchase order.

Additionally, Edify provides discussion forums with the clients – a tool not yet widely used by companies in their relationship with clients, but which is highly used in tech forums.

Finally, Edify allows for carrying out fast surveys (a question with 5-choice answers), which can provide a quick result to measure the climate of a given sector.
Edify’s Social Communication section allows for:
Reporting HR news to the whole company.
Loading news from a department in particular.
Loading news about the progress of a project to report to a client.
Loading news about the progress of a purchase order authorization to report to a supplier.
Creating discussion forums, both internal and external.
Edify's Social Communication Tool solutions are the answer to the following questions:
Are there any communication obstacles in your company?
Do your clients ask for a more regular update about the status of their projects?
Are discussions contained in long e-mail chains impossible to understand?
How can the employees' main priorities be known?